FIRST FRIDAYS
CRUISE-IN  APPLICATION

Thank you for applying to be a Cruise-in Participant for Columbia Main Street First Fridays. This popular event takes place the first Friday of each month, April through December, from 5:00pm to 8:00pm. The Cruise-in is a brand new, exciting addition to First Fridays!

The first block of West 7th Street and the west half of the public square will be closed off for First Fridays where street performers & Cruise-in participants will set up in designated parking spaces around half of the enclosed town square. (First Fridays participants will only be allowed to set up in the First Fridays event area and only approved applicants.)

It's important to know that SPACE IS LIMITED. Submitting a completed First Fridays application does not mean guaranteed acceptance to participate. All applications must be reviewed by the Columbia Main Street First Fridays Committee. Every effort will be taken to ensure a great and varied lineup each month.

 

CRUISE-IN PARTICIPANT FEE $0

CRUISE-IN PARTICIPANT defined as: Owner of antique, muscle, vintage, rare, and exotic vehicles

APPLICANT GUIDELINES & RESTRICTIONS FOR CRUISE-IN PARTICIPANTS

• All Cruise-in participants must complete a First Fridays application (below) between the 1st and the 14th of the month prior to First Fridays to be considered for participation. Applicants will be informed via email of their acceptance status by the 19th of the month. If accepted, Cruise-in applicants will have five days to submit proof of auto liability insurance;
• This is a free opportunity to show off antique, muscle, vintage, rare, and exotic vehicles to the community during First Fridays;
• Vehicles will not be judged or awarded any prizes;
• Space is limited: up to 25 spots available;
• Vehicles must fit in a standard parking space;
• Please have information about the make/model of the vehicle to display;
• On First Fridays, vehicles must arrive between 4pm to 4:45pm and stay until 8:00pm as the event area is closed to vehicle traffic for the duration of the event. Vehicles arriving late can not be permitted into the First Fridays event;
• Participants shall not leave their vehicles or trailers overnight in public parking areas or spaces;

INCLEMENT WEATHER POLICY

Inclement weather is described as either undesirable or unsafe weather conditions for outdoor events. Inclement weather can come in different forms, as outlined below. This policy is designed to help the event management team identify when forecasted or actual weather conditions require event cancellation.
 

GUIDELINES FOR CANCELLATION BASED ON FORECASTED WEATHER

Event management shall use the National Weather Service for forecasting weather conditions regarding First Fridays.

Trigger to Cancel Event:

• 0 to 24 Hours Advance Notice = Heat Advisory or Excessive Heat Watch
• 0 to 12 Hours Advance Notice = Tornado Watch, Severe Thunderstorm Watch, Excessive Heat Warning, Rain Chance Greater than 50% during event setup and/or event time
• During Event = Heat Index of 108 Degrees Fahrenheit, Observed Winds more than 25mph
   

WEATHER INFORMATION DISSEMINATION

• Email sent to all approved vendors, city officials, and any other parties involved in event management regarding cancellation;
• Social media post on Columbia First Fridays and Columbia Main Street Facebook and Instagram accounts;
• Columbia Main Street website, www.ColumbiaMainStreet.com will be updated to reflect the cancellation;
• If a decision is made to cancel First Fridays based on guidance contained in this policy, vendors may be offered (a) a credit for First Fridays booth space in the current calendar year or (b) a refund of booth fee. Vendor and event management must confirm agreement in writing. 

APPLICANT ACKNOWLEDGEMENT & COMPLIANCE

• Applicant agrees to hereby indemnify and hold harmless Columbia Main Street Corporation and the City of Columbia, its appointed or elected officials, employees, agents and sponsors, board members, or representatives from any and all actions, causes of action, or claims of any kind or nature which I or my representative may incur as a result of participation in First Fridays;
• Applicant agrees to and acknowledges the guidelines and restrictions outlined above; 
• Applicant agrees to and acknowledges the Inclement Weather Policy;
• Applicant understands notice of acceptance status will go out via email by the 19th of the month prior to First Fridays;
• Proof of auto insurance will be due by the 24th of the month prior to First Fridays;
• Applicant further understands that the organization and its representatives may be photographed and videotaped during the event, and hereby releases and consents to reproduction of such photos and videos for publicity purposes by Columbia Main Street Corporation and the City of Columbia;
• Once applicant is accepted, this document and the submitted application serve as a contract between applicant, City of Columbia, and Columbia Main Street Corporation to abide by the guidelines and restrictions of the event;
• Applicant understands that any non-compliance with these guidelines and restrictions may result in the discontinuation of applicant's ability to participate in First Fridays for a timeframe deemed appropriate by the Columbia Main Street First Fridays Committee;
• By selecting "YES" at the bottom of the application, the applicant is signifying they have read and agree to the terms of this agreement as outlined by Columbia Main Street Corporation and the City of Columbia.

Questions? Please contact Columbia Main Street First Fridays Committee: FirstFridays@columbiatn.com